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Business License Software - How to reduce the costs of business license software

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Business license software has become an increasingly needed aspect of business functioning in today’s competitive market, whether the business is a large and powerful corporation or a small startup that is just getting off the ground. Whenever a company purchases software, it must also purchase the money necessary to license it for business use, rather than personal use, and for use over a number of different computers owned by the business. This can occur in a variety of scenarios. For example, someone running a web cafe with a dozen computers may choose to purchase a business license of Microsoft Windows 7 or XP or Vista, so the appropriate operating system can legally be installed on every computer in the cafe. Alternatively, a small graphics design business with an office may purchase a business license to enable the installation of a crucial piece of designing software on every computer in the office. Due to licensing requirements, business license software is often one of the most expensive technology related costs in any business that relies heavily on computers and connective technology. This article will discuss some ways to potentially reduce the costs of business license software, whether you are in the information technology department of a large corporation or are the tech person for a small business.

The first point of consideration when seeking to reduce the costs of business license software is to make sure you actually need the software you are trying to license. This may not seem like a point worth considering because of how obvious it may seem, but it is a highly underrated strategy. In any business larger than a one person enterprise, it becomes surprisingly easy to continue to license software that is no longer needed or used by personnel in the company. For example, if you run a graphics design startup company and have your licensing set to renew automatically each year, you may realize during a long overdue audit that you have spent the last year or two paying to renew outdated and obsolete versions of Adobe Photoshop when the primary photo editing software you currently use in your business is Adobe Lightroom. In an alternative scenario, you might have purchased business license software for all of the twenty computers located in your small business, but due to budget cutbacks or a shift in business goals, the software may only currently be in need on a handful of the twenty computers. Ensuring that you still need every business license software you are currently paying for will help you keep from paying extra for products you no longer need.

The second and closely related point of consideration when seeking to reduce the costs of business license software is to make sure you are actually using the software you continue to pay to license. Just as you may not need software yet continue to license it, as described in the above examples, a common waste of funding in small business licensing involves the licensing of software that is no longer in use to the degree sufficient to justify continuing to license it. If you find yourself paying over a thousand dollars or an equivalent absurd amount for a piece of software that is only used once a year to generate a hundred dollars in income, you should immediately stop paying to license it and you should remove it from your company computers. You should take time to regularly make an inventory of all software currently registered to your company and have an honest discussion with your employees over their needs for particular products.

To that effect, the third point of consideration when seeking to reduce the costs of business license software is to make sure that you do not have multiple software packages under license if they perform overlapping functions. In this case, it is quite possible that you may have a use for both software packages, but if they are both used to do the same things and one can essentially be used to perform all of the functions of the other, then there is no good reason to pay for both; have your staff vote on the program they prefer and remove the other.

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