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Web Email Server - Finding a Good Web Email Server Solution for Your Business

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If you are a business owner, then you have probably faced the problem of trying to find a good web email server solution for your business. There are many different options for web email servers, and trying to find the right solution for your business can be difficult. Let’s take a closer look at some of the options available to you, and their respective features and disadvantages.

Traditional email is stored on a web server, and then downloaded by a desktop email client, like Outlook or Thunderbird. Newer options offer a browser-based email client, but these solutions are less common in businesses. We’ll look more at those a bit later. If you are going to have server based email that is downloaded to individual employee’s computers, then you have a couple of options. You can choose to setup and host a server yourself, or you can choose to go with a managed server solution.

The first option is to host the server yourself. This option provides many potential benefits, like complete customization options. You do not have to worry about another company hosting your data, but you do have to make sure that you keep your data secure. The cost of this option really depends on the size of your company and what kind of server set up you get. This is also the hardest option, and really something you only want to choose if your company is big enough to have an IT department.

If you are having another company host your server, then you still have a couple of options. You can choose a generic hosting package and setup and install an email client yourself. This provides the advantage of customizability, but the disadvantage of having another company host your data. The disadvantage of having another company host your data is that it can be both more expensive and less secure, but that really depends on the size of your business and may not be an issue for a smaller business.

Most hosting companies also offer a deal where they provide a complete hosted email solution; all you have to do is fire up your email client and download your email. This saves you a lot of time, effort, and worry, and is generally a great option for a small business. The disadvantage of this option is that you have very little control over your email options and your data security / privacy.

The other alternative is using a cloud-based solution, as mentioned before (the “cloud” is the industry term for the internet). This is a solution where you do not have to run a desktop client, but can access your email online through a browser-based email client. These are generally used for consumer email accounts, although increasing numbers of businesses are adopting this model. Google and Microsoft offer two of the most used cloud based email services, and have corporate accounts where you can set up and manage accounts for hundreds or even thousands of employees. Once again, the cost benefits really depend on the size of your company and what type of server you would otherwise be going with. The major benefit and disadvantage of this are the same – that the data is centralized. This means that there is less to worry about, but if something does happen to your data, then you have a much bigger problem than if it was distributed on all of your employee’s computers.

There are a variety of different web email server options available to you, and many different advantages and disadvantages to each type. The email solution you choose to go with really depends on what type and size company you run, and how much work and money you want to invest into your email server. You will want to examine each option individually and look at how it would impact your company, and then make your decision based on your individual findings.

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