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Make An Email Address - How to Make an Email Address: A Beginner's Guide

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Most of the people surfing the Internet know all about email address—how to choose an email provider, how to make an email address, and how to use common features. But choosing a provider could be trickier than first imagined.

Email Address Format
When people make an email address, the addresses are all formatted in three segments: the user name, the domain, and the “at” sign, the @ that joins the first and last segments. For example, using a hypothetical provider name, the email address of “sample name @” joined without the extra spaces with “pretendemail .com,” also without that extra space added to prevent an accidental link, is pronounced, “samplename at pretendemail dot com.”

The user name designate the individual person or entity to whom the “electronic mail” is being directed. The “at” sign is the pointer mechanism. The “pretendemail” is the name of the email provider,” while the “dot-com” portion tells what kind of website the provider says it has.

Millions of people can make an email address for themselves with the same email provider, which is why a user name can be used only once with that provider. People can make an email address, one after another, with that provider, but each account must have its own user name, such as John Doe having “samplename” and “samplename1” as well as “samplenameJane.” The fact that John owns all three is coincidental. The user name doesn’t have to designate an actual name; it just has to be a combination of either letters or letters, numbers, and special characters, such as a dot or a dash or an underline, depending on the email providers’ allowances. Jane could have as her main email address user name, “Original_Jane.Doe,” if the email provider allows that underline and the dot in a user name. Most people start their email address “career” with a variation of their true names, such as “JohnDoe-at-pretendemail-dot-com” or “JaneD-at-pretendemail-dot-com.”

Free v ISP Email Account
ISP stands for Internet Service Provider. If users access the Internet via a paid account, the account holders may have to make an email address with the ISP as the provider. The process is the same as with free email accounts, but if the ISP is changed, that ISP-based email account is lost, because only one user can ever claim a user name.

Many people who are required to make an email address with the ISP use that email address for only ISP-related emails, such as billing notices or payment confirmations, then use a free, Internet-based account for all other correspondence. Since the free account isn’t via that ISP email provider, the free, Internet-based account stays with the user, regardless of how the Internet is accessed.

User Profile Information
Most email providers require some type of user profile when users make an email address. Confusing though it might be, there is a difference between the email user account name designation and the user’s profile name. For example, the email address of Jdoe-at-pretendemail-dot-com has a profile name of “Jaybert Doenttell.” The email address of “hotchililover-at-pretendemail-dot-com” could have a profile user name as “Heartburn Kid.”

ISP email addresses also don’t have to reflect actual names; the ISP already knows who the user is in real life.

The demographic information doesn’t have to be accurate when users make an email address profile, but email providers have become sharper over time. A user who wished to be anonymous used to be able to note as a profile address as “123 Main St, Anytown, AL” and a fictitious zip code. Most email providers don’t allow common fake street names or zip codes. The five or nine digits entered often must match post office records. The name of the city may or may not have to match, but actual zip codes must be used.

Once the information is entered into an email profile, providers often require a separate sign-in or log-in within a specified, short time period to confirm the account. Thereafter, email providers do require periodic sign-in, such as once every month or every three months. Be sure to follow their initial and periodic sign-in requirements or the email address can become dormant and unusable, causing users to make an email address all over again.

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